Want a simple way to write more clearly and effectively? When you begin to write a letter, a memo, or an email, write it to your mother. Or you could write to your best friend or your Aunt Agatha. The key is that you want to write to someone you know instead to of a … Read more
Whether someone is creating something for work, for school, or for any other purpose, nine times out of ten, their struggle begins with the first words they need to put on the page. Some people call it writer’s block, although people who write seriously will tell you that block is an entirely different animal. Fortunately, … Read more
If you find yourself having to write promotional or public-service copy that will be broadcast on the radio or some kind of streaming service, never forget the fact that radio doesn’t have a rewind button. If that seems obvious or silly, consider that with a print ad, a website, or a brochure, it’s easy for … Read more
People often put things in quotation marks to call attention to them or make them seem to be more prominent or important. But those quote marks actually have the opposite effect. When you surround a word with quote marks, it implies that you’re really not telling the truth. If your ads say a bracelet has … Read more
As texting becomes more prevalent, the art of letter writing appears to be disappearing. Fortunately, some people still have opportunities to send letters, even if they do so via email. When I was teaching a class about writing better business letters, one participant wondered about the best way to end her missives. Is “sincerely” the … Read more
Frequently, copy contains words that don’t really need to be there. A great example is “appropriate,” as in sentences such as “once we review the information, we’ll take appropriate action.” That’s because saying “once we review the information, we’ll take action” is every bit as meaningful and effective. Since it says the exact same thing … Read more
Are you unique? That’s good. Are you very unique? Probably not. No, I’m not suggesting that individuality is a bad thing. In fact, it’s a very good thing. And the word “unique” should be a very good word. Unfortunately, it’s misused so often that it is losing its uniqueness. In simple terms, “unique” means “singular” … Read more
There’s a common misconception about what people like me do for a living: that when our fingers make that initial contact with the keyboard, brilliance flows forth, creating first drafts that are truly works of art. The reality is quite different. If you read my typical first draft of copy for an article, a website, … Read more
Thanks to a handy tool within Microsoft Word and most other word processors, it’s easy to make your writing tighter and more powerful. That handy tool is the Word Count indicator. And here’s how you can use it to improve your writing: highlight whatever it is that you’re writing, whether that’s a page or a … Read more
Again and again, I see proof of professional reliance on spellcheckers instead of good old proofreading and editing. Case in point: a Northwest Indiana Times article about funding for safety improvements on the South Shore Railroad. The reporter included this bullet point: “Implementation of Positive Train Control, a federally mandated safety system that tracks the precise location … Read more